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Data protection

The Max Planck Society for the Advancement of Science e.V. (MPG) takes the protection of your personal data very seriously. We process personal data collected during visits to our websites in compliance with the applicable data protection legislation. Your data will neither be published by us nor passed on to third parties without authorisation. In the following we explain which data we collect during your visit to our website and how exactly this data is used:

A. General information

1. Scope of data processing

As a matter of principle, we only collect and use personal user data to the extent necessary to ensure a functional website as well as our content and services. The collection and use of personal data of our users normally occurs after users have given their consent. An exception occurs when data processing is legally permitted.

2. Legal basis of data processing

The legal basis for the temporary storage of data and log files is Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR).
In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures.
If processing is required to safeguard the justified interest of the MPG or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.

3. Data deletion and storage time

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by European or national legislators in EU regulations, laws or other regulations to which the MPG is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

4. Contact details of the responsible party for data processing

The Max Planck Society for the Advancement of Science e.V. is responsible within the meaning of he General Data Protection Regulation and other national data protection acts as well as other data protection legislation.
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstraße 8
80539 Munich, Germany
Phone: +49 (89) 2108-0
Contact: www.mpg.de/kontakt/anfragen
Web: www.mpg.de

5. Contact data of the data protection manager

The data protection manager of the responsible society is
Heidi Schuster
Hofgartenstraße 8
80539 Munich, Germany
Phone: +49 (89) 2108-1554
E-mail: datenschutz[at]mpg.de

B. Provision of the website and creation of log files

Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer.
The following data are gathered temporarily:
• Your IP address
• Date and time of your access to the website
• Address of the page visited
• Address of the previously visited website (referrer)
• Name and version of your browser/operating system (if transmitted)

These data are stored in our systems’ log files. These data are not stored together with the user’s other personal data.
The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website’s functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after fourteen days at the latest. Storage above and beyond this period is possible. In this case, the users’ IP addresses are deleted or removed so they can no longer be allocated to the visiting client.
The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.

C. Utilization of cookies

Our website utilizes cookies. Cookies are text files stored in the Internet browser or by the Internet browser on the user’s computer system. If a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a sequence of characters enabling the browser to be clearly identified when visiting the website again.
We deploy cookies to make our website more user-friendly. Some elements of our website also technically require the identification of the visiting browser after a change of page. The following data are saved and transmitted in the cookies:
• Language settings (localization)
• Session data (click path, pages visited, current language, and, where relevant, error messages for forms)
Both cookies are deleted when the session is closed.

The legal basis for personal data processing while utilizing cookies is Article 6 (1) lit. f GDPR. The purpose of utilizing technically necessary cookies is to simplify the utilization of websites for users. Some of our website’s functions cannot be offered without the utilization of cookies. For these, it is necessary that the browser can also be re-identified following a change of page. We require cookies for the following applications:
• Transferring the chosen language setting for automatic selection of the pages
• Noting of form data entered

User data gathered by technically necessary cookies are not utilized to prepare user profiles. Our justified interest in personal data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
Cookies are stored on the user’s computer, which transmits them to our site. For this reason, you, as the user, also have full control over the utilization of cookies. You can deactivate or restrict the transmission of cookies through changing your Internet browser settings. Cookies that have already been saved can be deleted at any time. This can also occur automatically. If cookies for our website are deactivated, you may find not all of the website’s functions can continue to be utilized in full.
In addition, we also utilize cookies on our website to enable users’ utilization behaviour to be analyzed. For more information on this topic, please refer to the information provided under C. Web analysis.

D. Data transfer

Your personal data will only be conveyed to state institutions and authorities in legally essential cases or for criminal prosecution based on attacks on our network infrastructure. The data are not transmitted to third parties for other purposes.

E. Rights of individuals affected

As a person whose personal data is collected in the context of the above-mentioned services, you generally have the following rights, insofar as no legal exceptions apply in individual cases:
• Information (Art. 15 GDPR)
• Correction (Art. 16 GDPR)
• Deletion (Art. 17 Abs. 1 GDPR)
• Limitation of processing (Art. 18 GDPR)
• Data transferability (Art. 20 GDPR)
• Opposition to processing (Art. 21 GDPR)
• Revocation of consent (Art. 7 clause. 3 GDPR)
• Right of appeal to the supervisory authority (Art. 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority, P.O. Box 1349, 91504 Ansbach.